As more and more online backup solutions become available, choosing the right one is becoming harder than ever. They all offer the same basic service, safe and secure data backup and storage, but they do it in a variety of ways. It’s essential to study a few before making the final choice.
What YouSendIt has to Offer
YouSendIt promises the user that he can ‘share and sync your content in the cloud’. It is an extended enterprise collaboration service that offers simple file sharing and comprehensive collaboration that benefits whole organizations because it allows users to share files, access them from any mobile device or computer, and even sign documents.
It currently has millions of users across 193 countries. It is the ideal solution for businesses, large or small.
How it Works
With YouSendIt, files, even large ones, are uploaded easily via a web browser, directly from a user’s chosen application, say, Microsoft Outlook, or from the desktop. Files are stored safely and securely, and YouSendIt emails a clickable link to the user’s selected recipient, who can then download the file.
Sync with YouSendIt
YouSendIt offers an online storage tool, file sync software, that provides the user with free file syncing whenever he needs it. Once files are stored with the provider, they can be edited by the user or anyone to whom he has given his permission. If the document is edited, the changes are saved and synced to all folders. YouSendIt syncs files and folders immediately for access from mobile devices, on the web, and offline, too, if required. At any stage, everyone with access to the data will have the most up-to-date version of it.
YouSendIt’s file syncing is automated, so the user can just leave it to do its work, without worrying that he will forget to upload a file to which he may have made changes. All permitted users will be kept fully up to date with any changes, which is ideal for team work projects
YouSendIt has another great feature called ‘folder sync’ which allows complete folders full of data to be uploaded and synced in the storage cloud. Files are kept available from any device, at any time, anywhere in the world that is connected to the internet.
Sending and Receiving Large Files
Having to rely on email to send vital data to clients or colleagues, can be tiresome and unreliable, especially if time is at a premium. Depending on the recipient’s email setup, it may be difficult to send large files. YouSendIt has taken care of this, and its sharing tools shorten dramatically the amount of time it takes for a large file to be uploaded or downloaded. This in turn allows a business greater productivity which, in turn, means higher profits. Users can customize the feature to suit their needs.
Receiving files is easy, too, with YouSendIt’s dropbox, which makes it simple and fast for a user to accept large files. Once it is set up, all a user has to do is provide his colleagues with a dedicated URL, which will enable them to send files immediately. The dropbox can even be customized to include a greeting or a welcoming message.
Both sending and receiving files is kept safe and secure due to high level security, so users can be sure that their data privacy will not be compromised.
File Share with YouSendIt
YouSendIt boasts that it ‘can’t be beat on price and can support even the tightest enterprise budget’. It offers file sharing that is totally free, but can be used by anyone, whether they are business professionals, or ordinary consumers. Files are sent at the greatest speed, and while they are in transit, YouSendIt keeps risks at bay by locking down its servers, and providing ‘file-level’ passwords.
What Type of File can YouSendIt Send?
Any file can be sent with YouSendIt, be it vital documents, or family photos and videos, and the user can remain assured that his data is kept safe at all times, accessible only to those he allows.
For transfer of data, YouSendIt uses industry standard 128-bit SSL (Secured Socket Layer), encryption deployed via Server-Gated Cryptography (SGC) and Class 3 certificates.
For storage of files once they have been transferred, YouSendIt uses 256-bit AES (Advanced Encryption Standard) which scrambles and encodes the data rendering it indecipherable to anyone without permission.
YouSendIt has a free plan called Lite, which provides 5GB (gigabyte) of storage, 5 e-signatures, and a maximum file size of 50MB (megabyte), which is fairly limiting, and only of use to someone with few backup and storage requirements. Two paid-for plans are available; the Pro Plan, which provides storage of 5GB, 10 e-signatures, a maximum file size of 2GB, control expiration dates, the YouSendIt dropbox, and advanced security options. The Pro Plan costs $9.99 per month, but two months are provided free of charge, if a year’s service is paid for in advance; the cost then will be $99.99 for the year. Another plan is the ProPlus Plan which provides unlimited storage, an unlimited number of e-signatures, a maximum file size of 2GB, and all the other features of the Pro Plan, along with Download Tracking, Return Receipt, and Phone Support. This plan costs $14.99 per month, with the same discount applied with the Pro Plan, so a year’s plan, paid for upfront, is $149.99.
YouSendIt has a variety of ways options for users to find support and assistance. There is an active Community forum that users can access to ask questions of other YouSendIt users. A ‘Flight School’ section is available, too, where users will find a wealth of video tutorials and documents to assist and guide them. A help desk is available to help with billing questions, and ‘chat’ and telephone support is provided, too, but only with ProPlus, the unlimited option. YouSendIt also has an interesting and informative blog which will keep users up to date with all the latest news and advances.
YouSendIt is a great service for business; it has some innovative features, and everything is explained in easy-to-understand language, making setting up and using it simplicity itself. The website is easy to navigate, especially when compared to other services. The only downside is that only the most expensive paid-for plan has the advantage of phone support; it’s a shame that someone who can only afford the cheaper plan does not have this benefit. The facility to add an e-signature, though, is a feature that many users will appreciate.